H&S Systems

Humanities and Sciences IT supports a variety of administrative applications used across the HSDO and H&S departments and programs. These systems include faculty information systems (HandSOn), funding and financial systems (BPS, GFPS, AcademicWorks), and systems that support advising and annual reporting (SFACT, SGS Annual Reports Database), among others. On this page you’ll find information on each of the H&S supported systems along with links to each ServiceNow page for individualized support options. 

Budget Planning System (BPS)

The Budget Planning System (BPS) integrates salary and non-salary expense budgeting with various funding sources for H&S Budget Units in support of the annual operational budgeting process. 

Product Manager: Lily Lee

For access requests, please use the BPS access request form.

For support, please contact BPS support at:  budgetsystem-hssupport@lists.stanford.edu.

Link to BPS: https://hs-bps.stanford.edu

Graduate Financial Planning System (GFPS)

The Graduate Financial Planning System (GFPS) is a University system used to manage the annual graduate aid budgeting and forecasting process.  In H&S, GFPS is used by student services and finance staff in academic departments and the Dean’s Office.  

For support, including access requests, please click here to submit a ServiceNow ticket.

Link to GFPS: https://gfps.stanford.edu/ 

HandSOn

HandSOn is a faculty information system that is used extensively by H&S staff. It is used to track the administrative lifecycle of faculty - from search and recruitment, to academic and administrative appointments, salary setting and budgeting, funding commitments, sabbaticals and leaves, retention, and exit.

Product Manager: Christine Evaristo (Ho)

For access requests, please use the HandSOn Access Request Form

For support, please submit a ServiceNow ticket.

Link to HandSOn: https://handsonweb.stanford.edu/ 

HSBI (H&S Business Intelligence)

Faculty and Student Dashboards

The HSBI website includes the Faculty and Student Tableau dashboards. These dashboards provide intelligent data for analysis and decision support.  This data set represents a consolidation of H&S data across multiple sources including University systems, H&S applications and standalone data stores.

Product Manager: Lily Lee

For access to HSBI Student Dashboard, please use the HSBI Student Dashboard access form

For access to HSBI Faculty Dashboard, please use the HSBI Faculty Dashboard access form

For support, please click here to submit a ServiceNow ticket.

Link to HSBI: https://hsbi.stanford.edu 

HandSOn BI Reports

HandSOn BI is an ad-hoc reporting subject area within OBIEE containing data from the H&S faculty information system HandSOn. The subject area primarily contains financial data related to faculty search, recruitment, retention, and funding commitments, along with associated funding sources and destinations.

Product Manager (Acting): Marianne Liang

For access requests, please use the HandSOn BI Access Request Form

For support,  please click here to submit a ServiceNow ticket.

Link to HandSOn BI reports in HSBI: https://hsbi.stanford.edu/HandsOnBI

Oracle Upload Database

The Oracle Upload Database (OUD) is a data and file transformation application used to support H&S Finance's upload and transmission of data to University financial systems.

Product Manager: Lily Lee

For support, including access requests, please click here to submit a ServiceNow ticket.

PMWeb

PMWeb is a capital construction project portfolio management solution utilized by the Facilities and Capital Planning (FCP) group to manage all facility projects for H&S.

Product Manager: Lily Lee

For access requests, please use the PMWeb Access Request Form.

For support, please click here to submit a ServiceNow ticket.

Link to PMWeb: https://fcp-humsci.pmweb.com/pmweb/

Request-a-Room (RAR)

Request-a-Room (RAR) facilitates booking of rooms and meeting spaces across H&S for faculty, students and staff. The system combines room information from both 25Live and o365 systems.

Product Manager: Lily Lee

For support, including access requests, please click here to submit a ServiceNow ticket.

Link to Request-a-Room: https://rooms.stanford.edu/

H&S Salesforce CRM

The H&S Salesforce CRM is a community relationship management application, used to track H&S Department and Program engagement with internal and external communities. This includes contact info, organizational relationships, preferences, event attendance, and educational and work history, all in one central location. H&S CRM is integrated with email communication and contact mapping applications. 

Product Manager (Acting) : Christine Evaristo (Ho)

For more information, please visit the H&S Salesforce CRM service page.

For access requests, please use the H&S Salesforce Access Request Form

For support, please click here to submit a ServiceNow ticket.

Link to H&S CRM: https://stanford-hs.my.salesforce.com

SFACT

The Student-Faculty Advisor Course of Study Tool (SFACT) is an H&S application which facilitates the advising process related to individually-designed courses of study. SFACT reduces manual efforts of students and staff associated with maintaining physical documents, providing on-demand visibility into a student's course of study, enabling quicker and easier communication between students and faculty, and providing metrics for course information based on student proposals. The application is currently in use by the Human Biology program.

Product Manager (Acting) : Christine Evaristo (Ho)

For access requests, please use the SFACT access request Form

For support, please click here to submit a ServiceNow ticket.

SGS Annual Reports Database

The Annual Reports Database is an application that tracks the activities, funding, and expenses across the Global Studies Division. This tool facilitates the collection of SGS Program/Center data for use in program assessment and annual reporting.

Product Manager (Acting) : Christine Evaristo (Ho)

For access requests, please use the SGS Annual Report Database access form

For support, please click here to submit a ServiceNow ticket.

Link to Annual Reports Database:  https://stanford-hs.my.salesforce.com