Updates to Zoom Captioning and Transcript Settings

On Friday 5/5/25, the default captioning and transcription settings in Stanford's Zoom platform were changed to enhance privacy and security. UIT implemented this change in response to feedback from the Stanford community about the need for more intentional recording practices. 

What's Changing

  • The full caption transcript panel will be disabled by default.
  • The option to save caption transcripts will be disabled by default.
  • In-meeting notifications for recording or AI companion summary can no longer be hidden by participants.

How This Affects You

  • All Users: If you need to capture a meeting transcript, you must record the meeting. This will provide you with the audio, video, shared content, chat messages, and transcripts.
  • Faculty: Faculty who regularly use Zoom recordings with transcripts for course materials should note that saved transcripts will now require deliberate host activation. If you’re the meeting host, you’ll maintain complete control over caption and transcript settings.
  • Staff: Administrative assistants and other staff who schedule meetings on behalf of others should assign a host when scheduling a meeting/series. This ensures someone is present who can manage settings during the meeting. As a best practice, UIT strongly recommends meeting schedulers assign hosts for any meetings in which they won’t personally participate.
  • Students: Students requiring consistent accommodations for full transcripts may wish to communicate needs to instructors at the beginning of the quarter, or prior to important meetings.

More Information