Operations

Jamf iOS Migration (Dec 2021 - March 2022)

Starting December 2021 through March 2022,  H&S department members are scheduled for Jamf installation on iPhones and iPads utilizing the Jamf Migrate app. The app will facilitate migration and reduce the steps needed to complete manually. 

About the migration

All Apple devices (iPhones, iPads, Macs) that are used to conduct Stanford business have device management software installed, which allows the University to ensure proper security mechanisms are followed. This includes requiring passcodes, ensuring proper encryption that has high risk data, and if a device is lost or stolen allows the University (with proper approval) to erase all data from the device. 

You can watch this tutorial to see how the migration works.

As a side note, Windows devices also use Device Management called BigFix. Stanford is in the process of selecting a Jamf-like tool for Windows Devices and we will send you information when we have it.

The reason behind migrating to Jamf

The current device management solution (WorkspaceOne) for iPhones and iPads is expiring and Stanford is transitioning to a new solution (Jamf). Back in August the University began deploying Jamf to Mac laptops and desktop computers only (MacOS). You already received the pop up message to deploy Jamf on your Mac(s). Now, the University is gearing up to deploy Jamf to Mac iPhones and iPads (Mac iOS). 

Timeline

Stanford began and will continue deploying to various units in stages. Jamf is scheduled to deploy to H&S staff  starting in December 2021 through the beginning of February 2022. H&S faculty is scheduled to begin in February 2022 and students in March 2022. 

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MacOS Upgrade (Nov 2021 - March 2022)

Starting with the November 2021 Microsoft Office 365 update (16.55) macOS 10.15 Catalina or later is required to run Word, Excel, PowerPoint, Outlook and OneNote. Mac computers that are running on an operating system 10.14 (Mojave) will need to upgrade the Operating System (OS) to a more updated version to continue using Microsoft Office 365.

Upgrading your operating system to macOS 10.15 or later will allow Office updates to be delivered for your apps. Note that new installs of Microsoft 365 for Mac will also require macOS 10.15 or later.

Before getting started with upgrading your macOS version, we recommend that you complete a few system checks that will help ensure your operating system (OS) upgrade goes smoothly.  Once these checks are completed, you can use Apple's instructions to upgrade to macOS Catalina (v. 10.15) or macOS Mojave (v. 10.14).

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Jamf Mac Migration (Oct 2021 - March 2022)

Jamf is a management tool that allows Stanford to configure devices securely with minimal interruptions to you. Deploying Jamf is part of a broader plan to modernize Stanford device management that the University is rolling out over the next several months.

The deployment timeline

The project team is going to send Jamf installation out in phases between now and the end of November 2021. Most Mac devices configured by CRC within the last 4 months already have Jamf installed.

What to expect when installing Jamf

The installation via the Jamf Enrollment installer is almost automatic and takes only a few minutes.

Starting in October 2021,  you’ll receive a pop-up notification on your device. Please review the text, then click Take Action to launch the Jamf Enrollment installer. When you see the Jamf Enrollment screen, click Get Started. The installer will prompt you through a simplified process that requires just a few manual steps on your part. 

Getting ahead of the process

If you would like to run the Jamf Enrollment instead of waiting for the pop-up, please visit Jamf @ Stanford Installation webpage for step by step instructions

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CrashPlan Update (Nov 2021 - Feb 2022)

University IT provides a centrally managed, automatic data backup solution available as a service to the Stanford community. Code42 CrashPlan (formerly CrashPlan PROe) is the enterprise version of CrashPlan.

Code42 CrashPlan is simple to use, highly efficient, and very secure. You can take control of your own backups, accessing your data anytime using a web browser or desktop client.

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Cardinal Key (Jan 2022)

Stanford is going passwordless! Cardinal Keys reduce or eliminate the need to use your SUNet ID and password for web-based logins and eliminate the need to use your username, password, and two-step authentication for VPN connections.

Cardinal Keys are intended to simplify your login experience while providing stronger protection for your account. Cardinal Keys are far stronger than a username and password.

A Cardinal Key is a digital certificate that is installed on a device and provides a user’s identity to a remote server in place of a SUNet ID and password. Cardinal Keys are installed on a per-device basis, and the same Cardinal Key provides authentication to VPN and web single sign-on.

Learn more

Box Migration (Jan - Dec 2022)

Note: This project does not currently include Medicine Box content. Stanford Medicine has a parallel project underway, and UIT is working with their project team to align our efforts.

Driven by greatly increased costs for the Box service, Stanford is taking steps to transition away from the use of Stanford University Box. University IT (UIT) offers other solutions that provide similar capabilities as Box, with the added benefit of fully integrating with productivity tools already used by the university.  Streamlining our options will help the university reduce expenses while also simplifying collaboration.

Students, faculty, and staff who use Stanford University Box are encouraged to explore alternative document management and storage systems.

Google Shared drives are the preferred solution for file sharing and collaboration, but the university also offers Microsoft OneDrive.

Details will be coming soon on UIT-supported migration services. 

Compare Google Drive and Shared drives and OneDrive

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